Comprehensive School Management ERP Software

Student management

• Admission, enrollment and registration of students
• Student profiles with personal information, contact details, and academic records
• Management of guardianship and next of kins information
• Student leave and absence tracking and reporting
• Generation of student cards
• Student discipline and academic progress reporting
• Online student portals for facilitation of student applications, access to academic information, fee balances and other reports as required by the institution

Tutor / trainer and staff management

• Staff bio-data
• Staff scheduling and assignment management
• Training and performance tracking
• Payroll and HR functions
• Leave management

Academic management

• Courses and units management and reporting
• Marking, grading and assessment management and reporting
• Progress reports generation
• Mark sheets generation
• Transcript generation
• Integrated document management for creating exams and preserving past papers for revision, creation and maintenance of course / lesson plans
• Fully integrated learning management modules

Library management

• Tracking library inventory
• Tracking issuance and returns of books
• Cataloging and tracking of books and other materials
• Check-out and check-in systems
• Fine and overdue book management
• Library clearance management

Attendance tracking

• Recording and monitoring of student and staff attendance
• Generating attendance reports
• Attached to academic progress reports for holistic analysis
• Biometric attendance devices integration reporting
• Support for real-time SMS and email notifications

Hostel or dormitory management

• Hostel allocation and occupancy management
• Billing and check-in / check-out for hostel residents
• Portal integration to check availability of hostels by students

Transportation management

• Bus routes and transportation scheduling and optimization
• Global Positioning System (GPS) vehicle fleet tracking interface
• Fully fledged fleet management modules

Fee management

• Fee billing and payment processing
• Fee statuses, balances and payments reporting
• Fee balances batch email and SMS notifications to guardians and students
• Batch processing of fee payments from external sources such as bursaries and sponsorships
• Fee accounting for available accounting categories and periods
• Serialized fee payment receipts with re-print functionality
• Integration with payment gateways, banks and mobile payment platforms for real time payment reconciliation

Financial management

• Budget and expense tracking and management
• Accounts receivable and payable management and reporting
• Financial reporting and analysis
• Staff imprest, reimbursements management
• Generating financial statements, such as income statements and balance sheets

Stores, inventory and asset management

• Management and tracking of consumables
• Management fixed assets and depreciation schedules and costs
• Staff asset and inventory requisitions and usage

Procurement management

• Creation of pre-qualification requests, purchase requisitions and purchase orders
• Management and tracking of suppliers, tenders and deliveries
• Purchase and requisition order processing

Communication and messaging

• Integrated communication between institution, teachers, parents and students
• Accessible announcements and notifications
• Email, SMS and in-app chat integration
• Integrated call center for unified call management

Security, access control, data loss prevention and data privacy protection

• Two factor authentication for users and staff
• Staff and users access control with user roles and permissions
• Daily data backups for offline/offsite storage, recovery or reference in case of platform failure
• Compliance with data protection and privacy regulations (e.g., GDPR)

Reporting and analytics

• Standardized administrative, financial and academic reports
• Ad-hoc reporting and analytics with data filtering and visualization

Accessibility

• Accessible on any internet enabled device including smart phones, tablets and computer devices
• Open standard APIs for external access and integration with third party platforms and applications for real-time or synchronized data sharing

Customization and scalability

• The software can be fully customized to match an institution’s specific requirements and work-flows
• Scalable to match institution’s utilization, data and file storage requirements

Integrated email and web hosting

The software provides in-built email and website hosting and management hence eliminating the need for third party website hosts for the institutions web assets

Content management

• Manage and update content on the school's blog, news section, and promotional pages
• Create compelling content to broadcast school activities

Contact: info@africa1.me / (+254) 207 866 588 - Runs on: Sphere ERP

#erp #school management software